CMS-PTO Meeting – Wednesday, Nov. 7

Meeting called to order: 6:30pm

Board attendees:

May Bakken
Maria (Bernie) Urbina
Maia Elder Kadar
Michal Lapede
Betsy Slattery
Mike Cellini
Heather Marklein
Julie Crane
Jackie Grapa

Parent and teacher attendees were also present, and are always welcome.
Preliminary presentation: Meredith Smith from Cupertino Educational Endowment Foundation presents check to CMS for $5,903. Thank you, CEEF!

1) Officer & Committee Reports:

1. a)  Secretary

   i) Quorum present.
   ii) Motion: Dispense with reading of 10/3/18 minutes. Seconded. Motion carries.

   iii) Motion: Adopt 10/3/18 minutes as final. Seconded. Motion carries.

2. b)  President (will discuss her news below with other leaders)
3. c)  VP, Communications
   1. i)  Web site address added to CMS marquee
   2. ii)  6 new members on Facebook. Tell your parent friends to sign up!
   3. iii)  Added donation gauge thermometer to CMS-PTO site. Discussed ways to format same.
   4. iv)  Article to local media re: Fall Family Night
   5. v)  Student Council Update: Chipotle Dine Out in the spring. We’re providing Student Council with a list of restaurants that donate 20% percent of net profits. Possibly Gong Cha for boba tea in the future.
   6. vi)  Email from book fair leads: want to partner with CMS-PTO for fall event next year. Need to be part of the date selection process. May Bakken and Mike Cellini to determine date. October 18 or 25 are possible dates. We will work with Mari Vargas (book fair lead) to coordinate.
   7. vii)  There will be a Safe Routes to School meeting with Santa Clara County Supervisor Joe Simitian at the Homestead High School library at 6pm-8pm. Everyone is invited to attend.
4. d)  Treasurers’ Report

   i) Jackie Grapa presents attached report

2. ii)  Bank balance: $96,504.
3. iii)  Non allocated: $67,279
4. iv)  Order average + admin fund categories should be combined into one new category, named “CMS PTO Operations Fund.” Motion re: same. Second. Motion carries.
5. v)  Need to add CMS-PTO insurance need to add as its own line item, and budget $255 per year. Motion.

   Second. Motion carries.

6. vi)  Parents can bring reimbursement forms to CMS office. There is folder in the office. Parents just come to office and say they have a form for CMS-PTO. Will be put in a box and processed.

5. e)  VPs, Community Programs
   1. i)  Bernie: overview of Fall Family Night. 13 countries represented! Great event. Discussed learnings for next year. Do not know yet total expenditures on the event. Jeanine Woodell to recreate the list of HHS volunteers.
   2. ii)  April 5: Spring Fitness Day
   3. iii)  CMS Talk update: Tech Savvy Parenting Talk was very well attended and a great start to our CMS-PTO

      Talk program. Going forward, no alumni panel this year; parents not interested in that topic. Will look

      at parent feedback to determine next topics.

6. f)  VPs, Fundraising
   1. i)  Michal Lapede: Chipotle Dine Out was great success despite three workers calling in sick! $431 dollars for CMS! Thinking of two more Dine Out events this year.
   2. ii)  Push for donations/giving at end of tax year, holidays
   3. iii)  Box Tops: contest starting within 1-2 weeks. Start counting tops on Dec 7. How do we motivate the kids? Promote in morning announcements (video with the collection box, etc.). Goal: $500.

2) Unfinished Business

a) Discussion of edits to CMS-PTO Bylaws. Motion to adopt with edits. Second. Motion carries.

3) Principal’s Report

1. a)  Thank you to Bernie and May for organizing the Fall Family Night!
2. b)  CUSD Board update: three new school board members, perhaps four. Invite a board member to a future

   CMS-PTO meeting? TBD.

3. c)  Jean Wang: thank you for the tricycles! Will be used next Friday.

4) New Business

a) Funding Proposals (see attached Treasurer’s for more details on each proposal)

1. i)  Parking lot A-frame barricades (sandwich boards). Est. cost = $700. Motion. Second. Motion carries.
2. ii)  More Bear Pride Posters/Signage. Est. cost = $1,200. Motion. Second. Motion carries.
3. iii)  More benches, three sizes, plus two picnic tables (with option for umbrellas). Need before/after

   photos. Est. cost = $5,400. Motion. Second. Motion carries.

4. iv)  CMS Technology Lab Upgrade – 20 MacBook Air with educational software bundles. Is tech support/repairs included? What about software upgrades? How many students will benefit, and for how many years? Est. cost = $21,452.60. Motion. Second. Motion carries.
5. v)  4 Go Pros for Multimedia Lab. Est. cost = $450. Motion. Second. Motion carries.

5) Discuss Next Meeting: Should we offer incentives (giveaways, raffles, etc.) to get more people to donate to CMS-PTO? If yes, what should those incentives be?

Meeting adjourned: 8:00pm Next Meeting: Wednesday, December 5, 2018, 6:30 – 8:00pm, in CMS library. Everyone welcome!