Board Meeting Minutes: FINAL Wednesday, Feb 6, 2019 6:30 – 8:00pm Venue: Office Conference Room

Meeting called to order at 6:34pm. Quorum is present.
Presentation of Batik print from Lusie Apriliana, a parent who supervised the Indonesian booth at the CMS-PTO Fall Family Night in 2018. We will post a message and photo on Facebook re: print and Fall Family Night.

A. Officer & Committee Reports

Secretary’s Report Motion by Heather Marklein to dispense with the reading of last meeting minutes. Motion seconded by Jackie Grapa. Motion carries. Motion by Heather Marklein to approve the minutes from last meeting as distributed via email. Motion seconded by Jackie Grapa. Motion carries.

President’s Report Dr. Baker is meeting with 25 different parent groups to get feedback about all schools in our district. He started at Meyerholtz; going to all schools by the end of March. Dr. Baker to present at CMS on March 6. Will discuss funding and enrollment issues.

Discussion of CMS-PTO election and timeline. Heather Marklein (Secretary) to talk to Nanette Jackson re: ballots, etc., in preparation for upcoming CMS-PTO election.

Safe Routes Update: Traffic Congestion and Safety at drop offs (Julie Crane)

Treasurer’s Report
See attached.

Co-VP’s, Community Programs Report
CMS-PTO Talk R Survey update from last event. Spring Fling event update (solicit parent and student volunteer help).

Co-VP’s Fundraising Report CMS-PTO Dine Out pizza event: low turn out. Will publicize more through the teachers. Will give flyers to teachers to post in their classrooms. Continue to advertise on Facebook and Bear Bulletin, etc.
Box Tops: We collected 972 box tops. That generates $97.20 for CMS. We expected to collect more given the size of the school. Also, parents need to check the expiration date since some Box Tops were expired. Box Top totals by grade:

6th R 225
7th R 250
8th R 273
As a result of collecting the most box tops, the 8th grade will receive lollipops as a prize. We will tally Box Tops again on May 3rd. We will prepare a notice with the date to share with others. If we do this twice a tear we would generate an additional $200 in fundraising dollars.
Bernie Urbina suggested we explore the Benevity app as a potential fundraising source as well as others. CMS-PTO Disneyland Raffle: Betsy Slattery (VP, Communications) will publish the winning families’ names. Drum up excitement. We are considering publishing on the Facebook site, the school website, and the Bear Bulletin.

B. New Business Proposals

See table below. All proposals were voted upon and accepted.
Julie Crane suggested we publish the funding of these proposals specifically to the parents of the affected students (e.g., those in band) to show how CMS-PTO is positively impacting their students.

C. Misc.

Our two guests (husband and wife) were welcomed and invited to talk. They shared that they were previously at ChristaRMcAuliffe school and attended because they were interested in learning more about the PTO. They discussed how low the contribution ($$$) rate is among our parents even though the “ask” is significantly more at elementary schools. Mike Cellini said that Dr. Baker will encourage contributions for all kids across the District.

There was also a general discussion about why teachers may be reluctant to ask for additional funds from the PTO.