CMS-PTO Meeting – October 3, 2018

Meeting called to order: 6:36

Board attendees:

May Bakken
Maria (Bernie) Urbina Maia ElderIKadar
Michal Lapede
Betsy Slattery
Mike Cellini
Heather Marklein
Julie Crane
Jackie Grapa
Helen Mah
Parent attendees were also present.

1) Officer & Committee Reports: a) Secretary

i) Quorum present.

Board Meeting Minutes: FINAL

October 3, 2018 6:30 – 7:30pm Venue: CMS Library

2. ii)  Review draft minutes from 9/5/18 meeting. One typo: Chipotle donates 33% of profits to CMS during Dine Out Nights, not 50% as stated in draft minutes.
3. iii)  Motion: Dispense with reading of 9/5/18 minutes. Seconded. Motion carries.
4. iv)  Motion: Adopt 9/5/18 minutes (with one change re: Chipotle) as final. Seconded. Motion carries.

2. b)  President (will discuss her news below with other leaders)
3. c)  VP, Communications
   1. i)  CMSIPTO web site address needs to be put up on marquee
   2. ii)  Need communication norms for board – response times for emails, etc.
   3. iii)  CMS photo permissions and restrictions are specific to news media. How many people have opted out of having their child’s picture in media?
   4. iv)  Web site goals – Betsy will email us to solicit ideas.
   5. v)  Added six FB people since last meeting.
   6. vi)  Found media contacts for local newspapers. Will send story ideas.

vii) Attended to student council meeting

4. d)  Treasurers’ Report

   i) September donations: $9694
   ii) Available balance to spend as of 10/3/18 = $62,711
   iii) New handout: CMSIPTO Reimbursement Procedure 2018I2019. In Google Drive. Also attached. iv) See attached Treasurer’s Report

5. e)  VPs, Community Programs
   1. i)  Fall Family Day
      1. (1)  Banners up for Fall Family Day, postcards will go out on Friday to all students
      2. (2)  Sponsors locked in
      3. (3)  Shopping bags as giveaways
      4. (4)  Motion: $2,000 moved from CMSIPTO admin fund to Multicultural Event Fund, for marketing expenditures to promote the event (canvas bags, etc.). Seconded. Motion carries.
      5. (5)  Need signIup sheet for people to volunteer online. Link to sheet from emails, Facebook posting, etc.
      6. (6)  Thankful tree activity
      7. (7)  SchoolIwide blast to promote Multicultural Event
      8. (8)  Promote to students via Morning Announcements
   2. ii)  CMS Talk: Tech Savvy Parenting, in library next week.
   3. iii)  January 23: CMS Talk for Kids: CMS alumni panel
6. f)  VPs, Fundraising

   i) October: Chipotle. They give 33% of net profits to CMS. Tuesday, 10/30. 5I9pm. Homestead Rd. ii) November: remind parents re: donations…end of tax year.
   iii) December: Box Tops boxes outside the office. Grade contest.

2) Unfinished Business

1. a)  Approval of CMSIPTO bylaws. Motion to provisionally approve and adopt until next meeting. Second. Motion carries. Vote to adopt at next meeting.
2. b)  Brainstorm ideas on how to get student input on CMSIPTO. Idea: PTO Student Advisory 1I2x per month, tell students what’s going on and vice versa. Revisit this issue after Winter break.
3. c)  Date needed for Fitness Jam/Junior Olympics: after Yosemite trip.

3) Principal’s Report

a) Update re: first CMS community engagement meeting. Will share information about what was discussed (videos, prompts). Gathering info for strategic plan. Want input from everyone. Walked staff through same process.

4) New Business

1. a)  Group of parents wanted to donate pumpkins to students. Motion to accept pumpkin donation. Seconded. Motion carries. Shall we sell as fundraiser or ask for donations, or just give away? Perhaps have available at CMS Talk on TechISavvy Parenting. Too late to sell at Fall Family Day since that happens after Halloween. Idea for next year: pumpkinIcarving contest?
2. b)  April 5 Spring (rain May 10) Fitness Day. Five PE teachers signed up to give 5 hours. Ms. Woodell to give names to Mamta.
3. c)  Donation incentives: raffle for people who have donated?

Meeting adjourned: 7:35pm

Next Meeting: Wednesday, November 7 – 6:30pm – 7:30pm