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CMS-PTO Meeting, Wednesday, Jan. 9

Please join us at 6:30pm in the CMS Office conference room for this month’s CMS-PTO meeting.

The agenda:

  1. Meeting call to order
  2. Review and approve draft minutes from last meeting.
  3. Officer & Committee Reports

    • President’s Report (5min.)
    • Review & Update on CMS-PTO Election & Timeline 
    • Communications Report (5min.)
      1. Update on using Google Drive to share information amongst CMS-PTO
    • Treasurer’s Report (5min.)
    • Community Programs Report (10min.)
      1. CMS-PTO Talk Schedule 2019
      2. Next Community Event Update – April 5 Spring Event
    • Fundraising Report (5min.)
      1. Fundraising Update & Plans for 2019
      2. Winners from Raffle for families who donated before Dec 31, 2018.
  2. Unfinished Business (10min.)
  3. Principal’s Report (5min.)
    • 8th Grade Graduation
  4. New Business (15min.) – Including Proposals and Announcements
  5. Q&A
  6. Adjournment

Next Meeting: Wednesday, February 6 – 6:30pm – 8:00pm

Meeting Minutes:

Board Meeting Minutes: FINAL

Wednesday, January 9, 2019 6:30 – 8:00pm Venue: CMS Office Conference Room

  1. Meeting called to order: 6:32pm. Quorum present.
  2. Motion to dispense with reading of the draft December minutes (Heather). Seconded (Betsy). Motion carries.

    Motion to approve December draft minutes (Heather). Seconded (Maia). Motion carries.

  3. PRESIDENT’S REPORT
    a. CMSPPTO Election & Timeline

    1. Heather (Secretary), Maia and Michal (CoPVPs, Fundraising) not returning to the board next year. Betsy (VP Comms) TBD. May (President) would like to return to board but would like to run as coP President due to her heavy travel schedule. Everyone else on the current board would like to continue on the board for the 2019P20 school year, not necessarily in their current position.
    2. Discussion of whether to move election to later in the year, after spring event. Decide to keep current timeline.

    b. Need to discuss how to spend funds. Initiatives to focus on.

  4. VP, COMMUNICATIONS REPORT

    a. Update on using Google Drive to share information amongst CMS-PTO b. Also sent out a Team Up calendar
    c. Working on election write-up

  5. CO-TREASURER’S REPORT (see attached spreadsheet) a. Bank balance $80,596

    b. Total Donations of $75,431 are comprised of the following:

Individual donations: $57,474

Corporate Matching: $14,994

Multicultural Event/FFN sponsorship: $2,500

Corporate Donations (Chipotle): $432

Amazon Smiles: $31

c. Donation participation rate 21%
d. 254 families donated
e. Projected balance after committed funds spent = $45,465

6. CO-VPs, COMMUNITY PROGRAMS REPORT

  1. CMS Talks:
    1. Anxiety & Depression: January 30, 2019. Need to send “Save the Date” ASAP. Betsy will draft. Later send more details, and request to RSVP.
    2. Addiction: psychiatrist: mid-March. (April is Spring Fitness)
    3. Planning for College (financial seminar). Be sure no marketing at the event. Distributing business

      cards is okay.

  2. Good to have take-home items for parents.
  3. Perhaps exec functioning at beginning of year.
  4. Speakers Series next year – same speaker on same topic over 3-4 times. Example: anxiety and

    depression.

  5. April event:

i. Review planning doc and provide input. Bernie to send us document again. Start advertising ASAP. Save the date. What is the name? Bernie and Betsy to email name ideas to us. We will vote.

7. COFVPs, FUNDRAISING REPORT

  1. Box Tops update
  2. Dine Out event: Pizza My Heart on Stevens Creek. February 7, 2019.
  3. Possible fundraiser in May, too.
  4. Winners from Disney raffle for families who donated to CMS-PTO before Dec 31, 2018. #63 and #44

    numbers drawn. Families to be announced. Eight tickets given thus far; four to two families.

8. PRINCIPAL’S REPORT
a. 8th Grade Graduation. PTO receives parent donations.
b. Thank you for CMS-PTO breakfast! Very well received by the teachers and staff. c. Quarter ends this Friday. Grades next week.
d. Next dance date moved to February 1
e. SEARCH presentations tonight
f. Tomorrow = spelling bee

Next Meeting: Wednesday, February 6. 6:30 – 8:00PM. CMS Library.

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CMS-PTO board meeting – December 5, 2018

Please join us at the CMS-PTO board meeting. Wednesday, December 5, 2018 in the CMS library. The meeting will start at 6:30pm. We hope to see you there!

MEETING MINUTES

Board Meeting Minutes: APPROVED

Wednesday, December 5, 2018 6:30 – 8:30pm Venue: CMS Library

Meeting called to order. Quorum is present.

SECRETARY
Review and approve draft minutes from last meeting. Motion to dispense with reading made by Heather Marklein. Seconded by Julie Crane. Motion carries. Motion to approve of draft minutes from last meeting made by Heather Marklein. Seconded by Michal Lapede. Motion carries.

PRESIDENT

Elections: April. May will be our last CMS-PTO meeting of this school year. Heather Marklein to put together brief timeline of election process. Current officers to decide whether to run again by 12/31/18. Outgoing officers attend first meeting of the new school year (in August).

Goal Setting: Betsy to start a brainstorming doc. Then we will have a nonofficial meeting to narrow down and discuss tentative budget.

Teacher Involvement with CMS-PTO. PTO lunch or breakfast with teachers and CMS-PTO. Breakfasts on Wednesdays. First event on Wed., 1/9/19. Maia and Michal to host with Julie. Arrival at 7am. Meeting starts 7:45am. Betsy to send calendar item. 120 people to feed including staff. Wear CMS-PTO tees.

How can CMS-PTO help Web? Welcome packet? Bear Wear etc. when new students come to school?

VP, COMMUNICATIONS

Please use Google Drive for all docs Should we have a CMS-PTO internal calendar, on Team Snap or similar option? Betsy Slattery to research. We received press coverage in the Los Altos Town Crier of Fall Family Night.

COTREASURERS

See attached Treasurer’s Report.

Bank balance as of 12/5/18: $98,567
Pending deposits: $1,432
Committed funds: $58,757
Available balance as of 12/5/18: $41,242

Page 1 of 3

Helen Mah needs invoices for tricycles. Jeanine Woodell just gave invoices for parking signs. Mike Cellini to get SRTS invoice from Leslie.
After discussion, motion made by Heather Marklein: If a budget item is preapproved, then one signature (instead of typical two) will suffice on the check to the payee, vs. two. Seconded by Julie Crane. Motion carries.

Need another $1,000 for domain hosting added to budget. Jackie Crane makes motion re: same. Heather Marklein seconds. Motion carries.

Please get receipts to treasurers ASAP.

PRINCIPAL’S REPORT

Mike Cellini gives overview of how funds are spent (teachers come to him, he funds if aligns with school goals and he has the money. If he doesn’t have the money in his school budget, then takes to CMS-PTO).
WEB (Where Everybody Belongs) funding request: $1,100 tees, $500 food for training days: $1,600 total. See below for additional details. Motion made to fund this request by Jackie Grapa. Seconded by Heather Marklein. Motion carries. Money for this will be spent in August.
Steering Committee for strategic plan for school district. Portrait of a Graduate input. Leslie Mains to share with us. Strategic plan for next 4P5 years. Will vote on it fall 2019. Anu Iyer is new intern at CMS. Ms. Jean Wang subbing at another school for 3 weeks; back 1/7/19.

COMMUNITY PROGRAMS

Mamta Kochar: goal is to have two speakers before calendar year ends. College funding.
Angst documentary screening for parents and students: Heather Marklein to send proposal to Mamta. Mike Cellini: coordinate with other schools on the screening, as well as the district, so it’s a success (like Race to Nowhere a while ago).

Bernie Urbina: Spring Sporting Event. Brainstorm ideas for it. Need help from entire CMS-PTO board to make it a success.

FUNDRAISING

Student Council fundraiser – need to coordinate CMS-PTO fundraiser with theirs. They are doing theirs on 1/15 at Panda Express. CMS-PTO will have Dine Out event in February at Pizza My Heart.

Box Tops competition extended to 12/14. Grades competing!

Betsy Slattery. Heard back from Disney; we have been approved for 20 Disney tickets. Valid for two years. Each is single day Park Hopper.

Need to be most assertive at beginning of the school year when asking for donations to CMS-PTO. Save some tickets to give away to attendees/donors of Back to School Night.
Raffle for parents who have donated to CMS-PTO from the beginning of school year to year-end. Do separate email blast re: raffle next week. Year-end tax letter at same time. Matching reminder at same time.

Page 2 of 3

Next meeting: January 9 at 6:30 in CMS office. NOT January 2. Meeting adjourned at 8:24pm.

Proposals

Item#

Bucket

Requested By
DEPT

Detailed Information/ Itemized Cost

Total Cost

1

Mike Cellini

$1,500.00

WEB Funding Request

P 100 t-shirts for WEB Leaders: $1,100 (not to exceed) P Food for training days: $500 (not to exceed)

WEB  Where Everybody Belongs  WEB is a program that promotes growth in student attitudes, behaviors, and beliefs by facilitating a support network. This network teams 8th graders with incoming 6th graders and students new to CMS for empowering the newcomers with ownership of their new school. WEB leaders are chosen the spring prior to the current school year in a with an application process.

  • August 6, 7, 8 are training days for WEB Leaders
  • August 9, 2019  WEB day for new students 6th,

    7th/8th

Total Cost of Proposals

$1,600.00

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CMS-PTO Meeting – Wednesday, Nov. 7

Join us at Wednesday’s CMS-PTO meeting. 6:30pm in the CMS library. Remember, all parents and guardians of CMS students are automatically members of CMS-PTO.
Everyone Belongs.

2018-11-07_CMS-PTO Meeting Formal Agenda

MEETING MINUTES

Meeting called to order: 6:30pm

Board attendees:

May Bakken
Maria (Bernie) Urbina
Maia Elder Kadar
Michal Lapede
Betsy Slattery
Mike Cellini
Heather Marklein
Julie Crane
Jackie Grapa

Parent and teacher attendees were also present, and are always welcome.
Preliminary presentation: Meredith Smith from Cupertino Educational Endowment Foundation presents check to CMS for $5,903. Thank you, CEEF!

1) Officer & Committee Reports:

  1. a)  Secretary

    i) Quorum present.
    ii) Motion: Dispense with reading of 10/3/18 minutes. Seconded. Motion carries.

    iii) Motion: Adopt 10/3/18 minutes as final. Seconded. Motion carries.

  2. b)  President (will discuss her news below with other leaders)
  3. c)  VP, Communications
    1. i)  Web site address added to CMS marquee
    2. ii)  6 new members on Facebook. Tell your parent friends to sign up!
    3. iii)  Added donation gauge thermometer to CMS-PTO site. Discussed ways to format same.
    4. iv)  Article to local media re: Fall Family Night
    5. v)  Student Council Update: Chipotle Dine Out in the spring. We’re providing Student Council with a list of restaurants that donate 20% percent of net profits. Possibly Gong Cha for boba tea in the future.
    6. vi)  Email from book fair leads: want to partner with CMS-PTO for fall event next year. Need to be part of the date selection process. May Bakken and Mike Cellini to determine date. October 18 or 25 are possible dates. We will work with Mari Vargas (book fair lead) to coordinate.
    7. vii)  There will be a Safe Routes to School meeting with Santa Clara County Supervisor Joe Simitian at the Homestead High School library at 6pm-8pm. Everyone is invited to attend.
  4. d)  Treasurers’ Report

    i) Jackie Grapa presents attached report

  1. ii)  Bank balance: $96,504.
  2. iii)  Non allocated: $67,279
  3. iv)  Order average + admin fund categories should be combined into one new category, named “CMS PTO Operations Fund.” Motion re: same. Second. Motion carries.
  4. v)  Need to add CMS-PTO insurance need to add as its own line item, and budget $255 per year. Motion.

    Second. Motion carries.

  5. vi)  Parents can bring reimbursement forms to CMS office. There is folder in the office. Parents just come to office and say they have a form for CMS-PTO. Will be put in a box and processed.
  1. e)  VPs, Community Programs
    1. i)  Bernie: overview of Fall Family Night. 13 countries represented! Great event. Discussed learnings for next year. Do not know yet total expenditures on the event. Jeanine Woodell to recreate the list of HHS volunteers.
    2. ii)  April 5: Spring Fitness Day
    3. iii)  CMS Talk update: Tech Savvy Parenting Talk was very well attended and a great start to our CMS-PTO

      Talk program. Going forward, no alumni panel this year; parents not interested in that topic. Will look

      at parent feedback to determine next topics.

  2. f)  VPs, Fundraising
    1. i)  Michal Lapede: Chipotle Dine Out was great success despite three workers calling in sick! $431 dollars for CMS! Thinking of two more Dine Out events this year.
    2. ii)  Push for donations/giving at end of tax year, holidays
    3. iii)  Box Tops: contest starting within 1-2 weeks. Start counting tops on Dec 7. How do we motivate the kids? Promote in morning announcements (video with the collection box, etc.). Goal: $500.

2) Unfinished Business

a) Discussion of edits to CMS-PTO Bylaws. Motion to adopt with edits. Second. Motion carries.

3) Principal’s Report

  1. a)  Thank you to Bernie and May for organizing the Fall Family Night!
  2. b)  CUSD Board update: three new school board members, perhaps four. Invite a board member to a future

    CMS-PTO meeting? TBD.

  3. c)  Jean Wang: thank you for the tricycles! Will be used next Friday.

4) New Business

a) Funding Proposals (see attached Treasurer’s for more details on each proposal)

  1. i)  Parking lot A-frame barricades (sandwich boards). Est. cost = $700. Motion. Second. Motion carries.
  2. ii)  More Bear Pride Posters/Signage. Est. cost = $1,200. Motion. Second. Motion carries.
  3. iii)  More benches, three sizes, plus two picnic tables (with option for umbrellas). Need before/after

    photos. Est. cost = $5,400. Motion. Second. Motion carries.

  4. iv)  CMS Technology Lab Upgrade – 20 MacBook Air with educational software bundles. Is tech support/repairs included? What about software upgrades? How many students will benefit, and for how many years? Est. cost = $21,452.60. Motion. Second. Motion carries.
  5. v)  4 Go Pros for Multimedia Lab. Est. cost = $450. Motion. Second. Motion carries.

5) Discuss Next Meeting: Should we offer incentives (giveaways, raffles, etc.) to get more people to donate to CMS-PTO? If yes, what should those incentives be?

Meeting adjourned: 8:00pm Next Meeting: Wednesday, December 5, 2018, 6:30 – 8:00pm, in CMS library. Everyone welcome!

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CMS-PTO Meeting – October 3, 2018

If you are able, please join us for the second CMS-PTO meeting of the year. All are welcome!
The meeting is Wednesday night, Oct. 3, 2018, starting at 6:30pm in the CMS Library.
Please see below for the agenda:

Board Meeting Agenda

October 3, 2018

6:30 – 7:30pm

Venue: CMS Library

  1. Meeting call to order
  2. Review and approve draft minutes from last meeting.
  3. Officer & Committee Reports

    • President’s Report (5min.)
    • Communications Report (5min.)
    • Treasurer’s Report (5min.)
    • Community Programs Report (10min.)
      1. CMS-PTO Talk Update
      2. Fall Family Night Update
    • Fundraising Report (5min.)
      1. Fundraising efforts for October, November, December
  4. Unfinished Business (10min.)
    • Approval of CMS-PTO bylaws
    • Brainstorm ideas on how to get student input on CMS-PTO
    • Date needed for Fitness Jam/ Junior Olympics
  5. Principal’s Report (5min.)
    • CMS Community Engagement Meeting Summary
  6. New Business (15min.) – Including Proposals and Announcements
  7. Adjournment

Next Meeting: Wednesday, November 7 – 6:30pm – 7:30pm

MEETING MINUTES

Meeting called to order: 6:36

Board attendees:

May Bakken
Maria (Bernie) Urbina Maia ElderIKadar
Michal Lapede
Betsy Slattery
Mike Cellini
Heather Marklein
Julie Crane
Jackie Grapa
Helen Mah
Parent attendees were also present.

1) Officer & Committee Reports: a) Secretary

i) Quorum present.

Board Meeting Minutes: FINAL

October 3, 2018 6:30 – 7:30pm Venue: CMS Library

  1. ii)  Review draft minutes from 9/5/18 meeting. One typo: Chipotle donates 33% of profits to CMS during Dine Out Nights, not 50% as stated in draft minutes.
  2. iii)  Motion: Dispense with reading of 9/5/18 minutes. Seconded. Motion carries.
  3. iv)  Motion: Adopt 9/5/18 minutes (with one change re: Chipotle) as final. Seconded. Motion carries.
  1. b)  President (will discuss her news below with other leaders)
  2. c)  VP, Communications
    1. i)  CMSIPTO web site address needs to be put up on marquee
    2. ii)  Need communication norms for board – response times for emails, etc.
    3. iii)  CMS photo permissions and restrictions are specific to news media. How many people have opted out of having their child’s picture in media?
    4. iv)  Web site goals – Betsy will email us to solicit ideas.
    5. v)  Added six FB people since last meeting.
    6. vi)  Found media contacts for local newspapers. Will send story ideas.

vii) Attended to student council meeting

  1. d)  Treasurers’ Report

    i) September donations: $9694
    ii) Available balance to spend as of 10/3/18 = $62,711
    iii) New handout: CMSIPTO Reimbursement Procedure 2018I2019. In Google Drive. Also attached. iv) See attached Treasurer’s Report

  2. e)  VPs, Community Programs
    1. i)  Fall Family Day
      1. (1)  Banners up for Fall Family Day, postcards will go out on Friday to all students
      2. (2)  Sponsors locked in
      3. (3)  Shopping bags as giveaways
      4. (4)  Motion: $2,000 moved from CMSIPTO admin fund to Multicultural Event Fund, for marketing expenditures to promote the event (canvas bags, etc.). Seconded. Motion carries.
      5. (5)  Need signIup sheet for people to volunteer online. Link to sheet from emails, Facebook posting, etc.
      6. (6)  Thankful tree activity
      7. (7)  SchoolIwide blast to promote Multicultural Event
      8. (8)  Promote to students via Morning Announcements
    2. ii)  CMS Talk: Tech Savvy Parenting, in library next week.
    3. iii)  January 23: CMS Talk for Kids: CMS alumni panel
  3. f)  VPs, Fundraising

    i) October: Chipotle. They give 33% of net profits to CMS. Tuesday, 10/30. 5I9pm. Homestead Rd. ii) November: remind parents re: donations…end of tax year.
    iii) December: Box Tops boxes outside the office. Grade contest.

2) Unfinished Business

  1. a)  Approval of CMSIPTO bylaws. Motion to provisionally approve and adopt until next meeting. Second. Motion carries. Vote to adopt at next meeting.
  2. b)  Brainstorm ideas on how to get student input on CMSIPTO. Idea: PTO Student Advisory 1I2x per month, tell students what’s going on and vice versa. Revisit this issue after Winter break.
  3. c)  Date needed for Fitness Jam/Junior Olympics: after Yosemite trip.

3) Principal’s Report

a) Update re: first CMS community engagement meeting. Will share information about what was discussed (videos, prompts). Gathering info for strategic plan. Want input from everyone. Walked staff through same process.

4) New Business

  1. a)  Group of parents wanted to donate pumpkins to students. Motion to accept pumpkin donation. Seconded. Motion carries. Shall we sell as fundraiser or ask for donations, or just give away? Perhaps have available at CMS Talk on TechISavvy Parenting. Too late to sell at Fall Family Day since that happens after Halloween. Idea for next year: pumpkinIcarving contest?
  2. b)  April 5 Spring (rain May 10) Fitness Day. Five PE teachers signed up to give 5 hours. Ms. Woodell to give names to Mamta.
  3. c)  Donation incentives: raffle for people who have donated?

Meeting adjourned: 7:35pm

Next Meeting: Wednesday, November 7 – 6:30pm – 7:30pm

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CMS-PTO Board Meeting – Wed., Sept. 5, 6:30pm-7:30pm

CMS-PTO will have its first board meeting of the school year on Wednesday, Sept. 5, in the CMS library. It will start at 6:30pm. ALL ARE WELCOME!

The agenda is below.

Board Meeting Agenda

September 5, 2018

6:30 – 7:30pm

  1. Meeting call to order
  2. Review and approve draft minutes from last meeting
  3. Officer & Committee Reports

    • President’s Report: (5min.)
    • Communications Report (5min.)
    • Treasurer’s Report: Review treasurer’s report, actual vs. proposed budget, vote on expenditures. Reimbursement process presentation. (10min.)
    • Auditor’s Report (5min.)
    • Community Programs Report (5min.)
    • Fundraising Report (5min.)
  4. Unfinished Business (None)
  5. Principal’s Report (5min.)
  6. New Business (15min.) – Including Proposals and Announcements
  7. Adjournment

MEETING MINUTES

CMS-PTO
Board Meeting Minutes: APPROVED September 5, 2018

Board Attendees:
Helen Mah, Co Treasurer
May Bakken, President
Betsy Slattery, VP Communications
Heather Marklein, Secretary
Jackie Grapa, Co Treasurer
Michele Lapede, Co VP, Fundraising
Maia Elder-Kadar, Co VP, Fundraising
Kim Pantoja, 7th grade math teacher (teacher representative)
Maria “Bernie” Urbina Alonso, Co VP, Programs
Mike Cellini, Principal
Mamta Kochar, Co VP Programs
Julie Crane, Parliamentarian (arrived prior to New Business voting)

Meeting comes to order at: 6:33pm. A voting quorum is present.

PRESIDENT’S REPORT

Hello/Introductions

  1. Proposed Bylaws: Will review and possibly amend again in January 2019. Send any immediate feedback to May Bakken. Vote next meeting.
  2. Greeted staff with J. Grapa and snacks at back-to-school morning
  3. Welcome Back event was well received, well organized. Send May

    suggestions for improvements.

  4. Back to School Night: some teachers played CMS-PTO video, some didn’t.

    Some connectivity issues. Would like to figure out a way to promote CMS-

    PTO at BTSN that doesn’t put a hardship on teachers.

  5. Coming up: coffee or tea or donuts with CMS Principal and parents.

    Thinking of hosting during the last week of September. A parent suggested this idea and will run it.

Page 1 of 1

VP, COMMUNICATION’S REPORT

  1. All CMS-PTO logos are available on CMS-PTO drive.
  2. Social network: 184 members on Facebook. Ask others to join. Will send

    invitations to staff members.

  3. Web page:

    a. Adding donations “thermometer.”
    b. Working on redesign.
    c. “Donate” page: okay for donors to write check to CMS-PTO or

    CMSF; email treasurer@cms-pto.org for clarification but for Corporate Matching, please select “CMSF” under nonprofit listing (not school listing); same tax ID (or EID) number = 47-2764057. Betsy to put clarifying verbiage on web site.

  4. 60 people signed back-to-school volunteer list
  5. Third CMS-PTO “Everyone Belongs” banner to be posted on Helena
  6. Swag is in the main office. Should give more out at future events.
  7. Online CMS-PTO group calendar is in progress
  8. Outside vendors wanting us to promote their goods/services on CMS-

    PTO Facebook page

    1. Informal policy: if CMS already has an ongoing relationship with

      the vendor, okay to post about it on CMS-PTO Facebook page. If CMS does not have an ongoing relationship with the vendor, we will route such requests to the school. If the school then decides to work with the vendor, we can post information about it on the CMS-PTO Facebook page as appropriate.

    2. Okay for parents of feeder schools (Homestead High School, etc.) to post information about their school’s activities (such as Featherettes) on our Facebook page, since many parents would be interested in learning about available opportunities for their kids at those schools.
  9. Okay to put www.cms-pto.org on outdoor school marquee.

TREASURERS’ REPORT

  1. See attached report.
    a. Most matching donations will come in October/November. b. Participation rate is higher than last year for CMS Foundation

    (more have donated via credit card at this point in time vs.

    previous years)
    c. Bank balance as of 9/4/18: $80,995
    d. Available balance to spend as of 9/4/18: $54,826

  2. New individual reimbursement form available for CMS-PTO volunteers. Will also be online. You can also take pictures of receipts and submit with form online.
  3. Auditor’s report (Connie Wu)
    a. July 1, 2017 – June 30, 2018 audited.
    b. See attached report. We passed review.

Page 2 of 2

CO-VP, COMMUNITY PROGRAMS’ REPORT

  1. Focusing on two types of programs this year: community and education
  2. Secured a parent speaker for Tech-Savvy Parenting on Wed., 10/10 at

    6:30pm. Speaker is Dr. Leena Khanzode. ~ 70 attendees attended event at nearby schools. Do Eventbrite invitation or similar. Event Center already booked for another event.

  3. Early January tentative event: alumni panel re careers.
  4. Fall Family Night, 11/2/18 from 4-7pm. “Thankful Tree” or similar

    student activity. Will email parents to request volunteers to help

    coordinate this event. Can send email blast from CMS to all parents, too.

  5. Spring Event: fitness related. Junior Olympics, Fitness Jam…April TBD.

    Check which CMS sports are being held at that time (track and field?) and tie in if possible. Also to see whether facilities (field) are available.

CO-VP, FUNDRAISING’S REPORT

  1. Publicize via web site, Facebook, flyer, etc.:
    1. Amazon Smile. Already on as PTA. Need to change to CMS-PTO.

      (CMSF also has an Amazon Smile account; already informed Treasurers to change to CMS-PTO. They will do it soon. Treasurers have password to this.)

    2. Sports Basement
    3. Lucky Rewards
    4. Box Tops

      i. Have student council help manage the program.
      ii. Contest to be held in December and April/May timeframe.

      Grade that wins gets a small prize.

  2. Family Dine Out nights
    1. Chipotle donates 33% of net profits. October and March. Student Council may already have Chipotle event planned; follow up.
    2. Pizza My Heart? Nick the Greek? Ideas? Panda Express + Baskin

      Robbins or similar duo? Nice to have dinner + dessert.

  3. Book Fair: not run by CMS-PTO. Different team (led by Maya Bronicki)
  4. Remind parents re: donations toward end of this calendar year.

PRINCIPAL’S REPORT

  1. School year off to a great start
  2. Bear Pride big success: Be Safe. Be Respectful. Be Responsible.
  3. Bear Bravos for positive reinforcement.
  4. First fire drill today. Students and staff learning protocol for each potential

    emergency.

  5. Emails coming from CMS vs. CUSD will now be differentiated in email

    subject line.

  6. Focusing on school climate and culture. Activity every Friday. Ask your

    child if he/she has heard about it.

a. Had CMS adult tricycle race in quad area. Kids were extremely

excited. Teachers dressed up. Big morale boost.

Page 3 of 3

NEW BUSINESS
1. Proposal: Fund four adult tricycles for future races

Estimated cost = $1405.95.
Motion: made by Heather. Seconded by Maia. Oral vote. Motion carries by unanimous vote; funds approved.

2. Proposal: Boxes for Bear Bravos/Box Tops per grade level Estimated cost = $150.00.
Motion: made by Michele. Seconded by May. Oral vote. Motion carries by unanimous vote; funds approved.

3. Proposal: Crossing Guard for Foothill Expy. – Arboretum intersection (near Lucky supermarket). To be paid to City of Los Altos.

Estimated cost = $2,160.00.
Motion: made by Betsy. Seconded by May. Oral vote. Motion carries by unanimous vote; funds approved.

4. Proposal: Treasurer requests budget approval for guest speakers ($5,000), teacher/staff appreciation ($2,500) and Welcome Back Event ($500).

Motion: made by Nanette. Seconded by Jackie. Oral vote. Motion carries by unanimous vote; funds approved.

Other New Business: think about how we can get students involved in CMS- PTO, and vice versa. Will add as agenda item for next meeting.

Meeting adjourned at: 7:48pm

Next meeting we will not be voting on spending proposals; teachers need not be present:
Wed, 10/3/18 at 6:30pm.