Board Meeting
Wednesday, August 21, 2019 | 6:30 – 8:00pm
Venue: CMS Office Conference Room
CMS-PTO BOARD 2019-2020
- President – May Bakken
- Communications – Betsy Slattery
- Fundraising – Bernie Urbina
- Community Programs – OPEN (May Bakken (temporary))
- Treasurer – Helen Mah/ Jackie Grapa
- Secretary – Julie Crane
- Parliamentarian – OPEN (May be merged with Secretary)
- Principal – Jenn Lashier
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- Meeting called to order: 6:35 p.m.
- Review and approve draft minutes from last meeting (Not applicable)
- Officer & Committee Reports
- President’s Report
- May will be stepping in to help with Community Programs until we find someone to take the . We need help from teachers to advertise these openings.
- CUSD25: We discussed this effort to improve District-wide funding.
- We discussed the timing for teachers’ adjunct hours and the difficulty of getting teachers to attend evening CMS-PTO meetings. There was a suggestion to put the CMS-PTO meetings on the staff calendar.
- Brief Overview of Recent Events:
- Mon, Aug 12 – Teacher back on Campus – The event went well with good feedback.
- Tue, Aug 13 – Back to School Bash – Although we were concerned about the changes to the event it seemed to be well attended. Jeanine proposed combining the event with Picture Day to encourage participation. More information to come on this proposal.
- Thu, Aug 15 – First day back to school* Meet Principal – This event was also well attended with a larger than expected crowd and parents seemed engaged.
- Wed, Aug 28- 6:30pm Back to School Night (Video) – May proposed using the same video as last year. Betsy proposes to make an additional clip that would involve kids although there is a concern regarding the timing since it needs to be produced and ready to go on Tuesday evening.
- Communications Report
- We need parent email addresses from office to use for PTO Newsletter;
- Instructions to CMS Teachers to help promote CMS-PTO: Administration sent out link to CMS-PTO information which is already on some teachers’ pages;
- Grant Form Review: The process will remain the same – all requests will route through the Principal but in order to improve transparency, we are asking everyone to complete the simplified the CMS Funds & Grants Request Form which will provide more details regarding requests.
- Treasurer’s Report
- 2019-2020 Bank Balance & Budget: See attachment. Current Bank Balance is $107,421.
- Family Donations to date compared to last year: There is a 7% increase in total funds over the same date last year; Total direct asks equal $43,908; Participant rate is 18% based on last year’s family totals; We should receive updated family totals.
- Proposed Budget for 2019-20: Betsy Slattery moves to approve, Jeannie seconds. Motion carries.
- Staff Appreciation Budget: Proposal is to include lunches as well as breakfasts.
- Funding request for instruments for CMS Band carried over from last year’s request: Will be continued to the next meeting.
- Community Programs Report
- CMS-PTO Talk Schedule 2019-2020 (Betsy)
- CMS-PTO Talk 1: Tuesday, September 10
“Emotional Intelligence” Speaker: Junho Suh (Ivy Consulting) – Cost: Free - CMS-PTO Talk 2: Wednesday, November 20
- CMS-PTO Talk 3: Wednesday, February 12, 2020
- CMS-PTO Talk 4: Wednesday, April 22, 2020
- Review/ Brainstorm topics:
- “Executive Function” – Speaker: Ali Meyers (Meyers Learning Center) – Cost: $500
- CMS-PTO Talk 1: Tuesday, September 10
- Next Community Event:
- CMS-PTO Talk Schedule 2019-2020 (Betsy)
- E-Waste Recycling: Saturday, Oct 5 (Contact: Hema Lakhani):
- SAVE THE DATE – Fri, Oct 18 @ 4pm-6pm – Fall Family Night (May & Sari) (time updated)
- Brainstorm on how to get school and community involvement
- Friday, May 1, 2020 (4-6) – CMS Spring Fling: Jeannie proposes to have the dance on the same date. The Spring Dance was not well attended so by blending the two concepts we can boost participation and justify the work spent on the two events.
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- Fundraising Report
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- Fundraising Plans for 2019-2020
- Chipotle Fundraising
- Thursday, September 26, 2019 – Chipotle (TBC)
- Tuesday, October 29, 2019 – Chipotle (Confirmed)(updated date)
- Thursday, January 23, 2020 – Chipotle (TBC)
- Thursday, March 19, 2020 – Chipotle (TBC)
- Thursday, May 14, 2020 – Chipotle (TBC)
- Boxtops, AmazonSmile (Amazon Affiliates)
- Bernie is following up on shoe fundraiser from last year. It was a lot of work to review, bag and coordinate the pickup of shoes; kids helped but they needed guidance. The concern is that the money we made (~200-300) was not enough for the effort. May suggests we focus only on those fundraisers that raise more money.
- Kimberly Pantoja suggests we look into Savers because they accept a variety of items and pay by the pound. Bernie will follow up.
- Bernie proposes movie night combined with a fundraising event. Later. May suggests we stick to two events and explore a third
- Unfinished Business
- CMS-PTO By-Laws – To be continued to the next meeting.
- Principal’s Report
- Today is her 5th day so not much to report.
- New Business – Including Proposals and Announcements
- Eilis Cerda – Drama Production Collaboration with CMS-PTO Discussion: We will gather additional information regarding a potential collaboration.
- Stocking supplies for Teacher Cabinets – We are encouraging new teachers to submit requests via our standard process to ensure that they have sufficient resources.
- Staff appreciation plan throughout the year – Budget increased and we will consider additional dates.
- Q&A
- Adjournment at 8:25
Next Meeting: Wednesday, September 4 – 6:30pm – 8:00pm
| CMS PTO Proposals | ||||
| Item# | Bucket | Requested By | Detailed Information/ Itemized Cost | Total Cost |
| 1 | Jeff Yaeger | Funding request for instruments for CMS Band carried over from last year’s request | $16,332.69 | |
| Total Cost of Proposals | $16,332.69 | |||
Appendix:
| Proposed Budget | Last Year Budget | Last Year Spent | |
| CEEF Donation | $250.00 | $250.00 | $250.00 |
| CMS Talks and Guest Speakers | $5,000.00 | $5,000.00 | $474.00 |
| CMS-PTO Insurance | $255.00 | $255.00 | $255.00 |
| CMS-PTO Marketing | $2,500.00 | $2,500.00 | $3,028.00 |
| CMS-PTO Operations | $3,500.00 | $3,500.00 | $2,145.00 |
| Family Events | $10,000.00 | $10,000.00 | $4,868.00 |
| Safe Route to School (SRTS) Crossing Guard | $4,500.00 | $4,500.00 | $2,160.00 |
| Staff Appreciation | $3,500.00 | $2,500.00 | $2,323.00 |
| Welcome Back Bash | $500.00 | $500.00 | $200.00 |