Sept 4, 2019
CMS PTO Board Meeting – Meeting Minutes
Communication’s Report/Community Programs Report
Third Friday of each month, Betsy will be sending out Bear Bulletin
Bear Bulletin Newsletter to be reviewed by principals before it goes out
September 17 th , First CMS Talk, “Executive Function”
October 5 th , E-waste recycling event
Sept 24 th Chipotle dine out night
Asked teachers to take flyers and distribute in classrooms
Oct.18 th Fall Family Night
November 13 th Second CMS Talk, “Emotional Intelligence”
By-Laws:
Question raised by Jackie: Number of votes for teachers, is it one vote per teacher?
Betsy: Article 3: Membership, decide on if general meeting for all votes? Or just for voting of
directors elections and budget
Population should be there to vote on elections and budget but not vote at other meetings. To
continue discussion at next board meeting.
Section 5.2: Change to “school” from “teacher” At least 2 teachers, school principal. All staff
are welcome.
Reword part for Principal instead principal is teacher rep.
Directors: Change the titles?
Changes to By-laws: To continue discussion at next board meeting.
President’s Report:
-Use the same art piece for Fall Family Night
-Need to find someone to lead the community events for next year
-Need everyone to help find volunteers for Fall Family Night
-Board members should recruit for next year’s board members
-Sponsorship for Fall Family Night ?
Fall Family Night: Band will be performing, Korean students will be back to perform, Chinese
parent community will fund the lion dance and martial arts performance
-Looking for a DJ for Fall Family Night
-Goal is to use as little funds as possible
Treasurer’s Report
Donations received as of 9/4/2019: $49,071 (a 20% increase, compared to last year for same
time period)
Number of families donated as of 9/4/2019: 206 (a 6% increase compared to last year)
Bank Balance as of 9/4/2019: $115,715
Projected Available Funds: $90,668
FundRaising Report
-Chipotle dine out night, Sept 24, 2019
-Advertise: Make a sign, morning announcement, leadership to announce in mornings
-E-Waste: (October 5 th ) advertise in newsletter, Next Door (do as a parent), invest in banner to
be used every year
-Savers update: Too risky to do? Fund raising. Set a date to do? Need to rent truck and
someone to drive truck. To be further discussed. See how E-Waste goes first.
-Amazon: Will put link on our PTO page, higher percentage of sales than Amazon Smiles, Betsy
will look into this.
-Coca Cola: Betsy looking into this
-Box Tops: download app, need receipts
Any other fundraising ideas?
Unfinished Business
By Laws to be discussed at next board meeting
Principal’s Report
-Teachers appreciated ( coffee at morning meeting (after BTSN))
-suggestion for next year, provide dinner
-good to hear families contributing
-Suggestion to principal: interviews with new principal (hear observations from new principal).
Have a “get to know you” section in news bulletin
Other
Suggestion for teacher’s appreciation: On-site massage for teachers
New Business
Discussed Proposal process. Reminder to send proposals to board prior to voting meeting.
Proposal Item #1 : Funding Request for instruments for CMS Band
Estimated total cost: $16,333
Motion made by Betsy, Seconded by May. Motion carries. Funds approved.
Proposal Item #2:
Science proposal is being revised and will be voted on at next board meeting.
Proposal Item #3:
4 A-Frame signs for Bike Cage Areas, estimated cost of $475
2 Kid Alert Safety Signs (Slow Turtle signs) for Helena bike cage area, estimated cost of $52.30
Total estimated cost: Not to exceed $550
Motion made by Helen, Seconded by Jackie. Motion carries. Funds approved.
Proposal Item #4: Bear Den, a quiet and safe place for students to go during brunch and lunch
Items to furnish Bear Den: Rugs, mats, floor lamps,chairs, bean Bags, stress balls, art supplies,
puzzles, buddha boards…
Total estimated cost: Not to exceed $1,755.
Motion made by Jackie, Seconded by Krista. Motion carries. Funds approved.
Meeting adjourned at 8:20pm
Next Board Meeting: October 2, 1019 at 6:30pm.