CMS-PTO Meeting: Wednesday, Feb. 6

Please join us for this month’s board meeting. It starts at 6:30pm in the office conference room.

Here is the agenda:

Board Meeting Agenda

Wednesday, Feb 6, 2019

6:30 – 8:00pm

Venue: Office Conference Room

Meeting call to order
Review and approve draft minutes from last meeting.
Officer & Committee Reports
- President’s Report (5min.)
  Dr. Baker to present our March CMS-PTO meeting |*Note: Beginner Band and A Band performance

Review & Update on CMS-PTO Election & Timeline

Update: Safe Routes Update – Traffic Congestion and Safety at drop offs (Julie Crane)

- Communications Report (5min.)

- Treasurer’s Report (5min.)
- Community Programs Report (10min.)
  1. CMS-PTO Talk – Survey Update from last event
  2. Spring Event update (Share in event agenda; solicit parent and student volunteer help)
- Fundraising Report (5min.)
  1. Fundraising Update
  2. Announce winners from donation raffle drawing
Unfinished Business (10min.)
Principal’s Report (5min.)
New Business (15min.) – Including Proposals and Announcements
Q&A
Adjournment

Next Meeting: Wednesday, March 6 – 6:30pm – 8:00pm

Board Meeting Minutes: FINAL Wednesday, Feb 6, 2019 6:30 – 8:00pm Venue: Office Conference Room

Meeting called to order at 6:34pm. Quorum is present.
Presentation of Batik print from Lusie Apriliana, a parent who supervised the Indonesian booth at the CMS-PTO Fall Family Night in 2018. We will post a message and photo on Facebook re: print and Fall Family Night.

A. Officer & Committee Reports

Secretary’s Report Motion by Heather Marklein to dispense with the reading of last meeting minutes. Motion seconded by Jackie Grapa. Motion carries. Motion by Heather Marklein to approve the minutes from last meeting as distributed via email. Motion seconded by Jackie Grapa. Motion carries.

President’s Report Dr. Baker is meeting with 25 different parent groups to get feedback about all schools in our district. He started at Meyerholtz; going to all schools by the end of March. Dr. Baker to present at CMS on March 6. Will discuss funding and enrollment issues.

Discussion of CMS-PTO election and timeline. Heather Marklein (Secretary) to talk to Nanette Jackson re: ballots, etc., in preparation for upcoming CMS-PTO election.

Safe Routes Update: Traffic Congestion and Safety at drop offs (Julie Crane)

Treasurer’s Report
See attached.

Co-VP’s, Community Programs Report
CMS-PTO Talk R Survey update from last event. Spring Fling event update (solicit parent and student volunteer help).

Co-VP’s Fundraising Report CMS-PTO Dine Out pizza event: low turn out. Will publicize more through the teachers. Will give flyers to teachers to post in their classrooms. Continue to advertise on Facebook and Bear Bulletin, etc.
Box Tops: We collected 972 box tops. That generates $97.20 for CMS. We expected to collect more given the size of the school. Also, parents need to check the expiration date since some Box Tops were expired. Box Top totals by grade:

6th R 225
7th R 250
8th R 273
As a result of collecting the most box tops, the 8th grade will receive lollipops as a prize. We will tally Box Tops again on May 3rd. We will prepare a notice with the date to share with others. If we do this twice a tear we would generate an additional $200 in fundraising dollars.
Bernie Urbina suggested we explore the Benevity app as a potential fundraising source as well as others. CMS-PTO Disneyland Raffle: Betsy Slattery (VP, Communications) will publish the winning families’ names. Drum up excitement. We are considering publishing on the Facebook site, the school website, and the Bear Bulletin.

B. New Business Proposals

See table below. All proposals were voted upon and accepted.
Julie Crane suggested we publish the funding of these proposals specifically to the parents of the affected students (e.g., those in band) to show how CMS-PTO is positively impacting their students.

Proposals

Item#

Bucket

Requested By
DEPT

Detailed Information/ Itemized Cost

Total Cost

Drama Dept Anna Kirsch

Anna Kirsh is asking for an “on campus” experience from

the “Blush” group to come to her drama classes to provide stage make up training and to give the kids a “kit” for stage makeup.

Artist Day Rate (School Visit) $ 765.00

Customized Curriculum Development $ 375.00

Mini Artist’s Kit x 60 students $ 825.00 Additional Supplies $ 185.00 Transportation Cost (round trip) 1 $ 50.00 Total $ 2,200.00

Anna is requesting half ($1,100)

This event would be for 7th and 8th graders.

$1,100

Mike Cellini

CEEF Donation

Mike Cellini: Previously, different organizations provided

$250

money for the CEEF gala, which was operating in a

		deficit. The gala no longer exists. Superintendent Baker is working with CEEF as a District fundraising group. Their current initiative is titled “25 for 25.” Since the PTO is new, he wanted to propose that we fund CEEF. It would become a yearly request.
3	Jeff Yaeger/ Asa Stern	Music dept. is asking for funds to purchase new instruments. The band instruments are very old and used. For example, some bear the name of schools that are no longer in existence. One$half of the students at CMS are in band or choir. The Treasurers clarified that this final request should be amended to include taxes and shipping not to exceed 15%. Item Cost Needed Fox Renard 41 Bassoon $4,841.50 2 Yamaha 321 Euphonium $1,932.57 2 Yamaha Student Double Horn YHRR567 Yamaha student Alto Sax Yas 200AD $2,511.36 3 Yamaha student oboe, with Left F key $2,735.90 2 $1,090.00 1 Jupiter Bass Clarinet $1,800 2 $14,911.33	$14,911.33
Total Cost of Proposals			$16,261.33

C. Misc.

Our two guests (husband and wife) were welcomed and invited to talk. They shared that they were previously at ChristaRMcAuliffe school and attended because they were interested in learning more about the PTO. They discussed how low the contribution ($$$) rate is among our parents even though the “ask” is significantly more at elementary schools. Mike Cellini said that Dr. Baker will encourage contributions for all kids across the District.

There was also a general discussion about why teachers may be reluctant to ask for additional funds from the PTO.