Please join us at 6:30pm in the CMS Office conference room for this month’s CMS-PTO meeting.
The agenda:
- Meeting call to order
- Review and approve draft minutes from last meeting.
- Officer & Committee Reports
- President’s Report (5min.)
- Review & Update on CMS-PTO Election & Timeline
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- Communications Report (5min.)
- Update on using Google Drive to share information amongst CMS-PTO
- Communications Report (5min.)
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- Treasurer’s Report (5min.)
- Community Programs Report (10min.)
- CMS-PTO Talk Schedule 2019
- Next Community Event Update – April 5 Spring Event
- Fundraising Report (5min.)
- Fundraising Update & Plans for 2019
- Winners from Raffle for families who donated before Dec 31, 2018.
- Treasurer’s Report (5min.)
- Unfinished Business (10min.)
- Principal’s Report (5min.)
- 8th Grade Graduation
- New Business (15min.) – Including Proposals and Announcements
- Q&A
- Adjournment
Next Meeting: Wednesday, February 6 – 6:30pm – 8:00pm
Meeting Minutes:
Board Meeting Minutes: FINAL
Wednesday, January 9, 2019 6:30 – 8:00pm Venue: CMS Office Conference Room
- Meeting called to order: 6:32pm. Quorum present.
- Motion to dispense with reading of the draft December minutes (Heather). Seconded (Betsy). Motion carries.
Motion to approve December draft minutes (Heather). Seconded (Maia). Motion carries.
- PRESIDENT’S REPORT
a. CMSPPTO Election & Timeline- Heather (Secretary), Maia and Michal (CoPVPs, Fundraising) not returning to the board next year. Betsy (VP Comms) TBD. May (President) would like to return to board but would like to run as coP President due to her heavy travel schedule. Everyone else on the current board would like to continue on the board for the 2019P20 school year, not necessarily in their current position.
- Discussion of whether to move election to later in the year, after spring event. Decide to keep current timeline.
b. Need to discuss how to spend funds. Initiatives to focus on.
- VP, COMMUNICATIONS REPORT
a. Update on using Google Drive to share information amongst CMS-PTO b. Also sent out a Team Up calendar
c. Working on election write-up - CO-TREASURER’S REPORT (see attached spreadsheet) a. Bank balance $80,596
b. Total Donations of $75,431 are comprised of the following:
Individual donations: $57,474
Corporate Matching: $14,994
Multicultural Event/FFN sponsorship: $2,500
Corporate Donations (Chipotle): $432
Amazon Smiles: $31
c. Donation participation rate 21%
d. 254 families donated
e. Projected balance after committed funds spent = $45,465
6. CO-VPs, COMMUNITY PROGRAMS REPORT
- CMS Talks:
- Anxiety & Depression: January 30, 2019. Need to send “Save the Date” ASAP. Betsy will draft. Later send more details, and request to RSVP.
- Addiction: psychiatrist: mid-March. (April is Spring Fitness)
- Planning for College (financial seminar). Be sure no marketing at the event. Distributing business
cards is okay.
- Good to have take-home items for parents.
- Perhaps exec functioning at beginning of year.
- Speakers Series next year – same speaker on same topic over 3-4 times. Example: anxiety and
depression.
- April event:
i. Review planning doc and provide input. Bernie to send us document again. Start advertising ASAP. Save the date. What is the name? Bernie and Betsy to email name ideas to us. We will vote.
7. COFVPs, FUNDRAISING REPORT
- Box Tops update
- Dine Out event: Pizza My Heart on Stevens Creek. February 7, 2019.
- Possible fundraiser in May, too.
- Winners from Disney raffle for families who donated to CMS-PTO before Dec 31, 2018. #63 and #44
numbers drawn. Families to be announced. Eight tickets given thus far; four to two families.
8. PRINCIPAL’S REPORT
a. 8th Grade Graduation. PTO receives parent donations.
b. Thank you for CMS-PTO breakfast! Very well received by the teachers and staff. c. Quarter ends this Friday. Grades next week.
d. Next dance date moved to February 1
e. SEARCH presentations tonight
f. Tomorrow = spelling bee
Next Meeting: Wednesday, February 6. 6:30 – 8:00PM. CMS Library.