Please join us at the CMS-PTO board meeting. Wednesday, December 5, 2018 in the CMS library. The meeting will start at 6:30pm. We hope to see you there!
MEETING MINUTES
Board Meeting Minutes: APPROVED
Wednesday, December 5, 2018 6:30 – 8:30pm Venue: CMS Library
Meeting called to order. Quorum is present.
SECRETARY
Review and approve draft minutes from last meeting. Motion to dispense with reading made by Heather Marklein. Seconded by Julie Crane. Motion carries. Motion to approve of draft minutes from last meeting made by Heather Marklein. Seconded by Michal Lapede. Motion carries.
PRESIDENT
Elections: April. May will be our last CMS-PTO meeting of this school year. Heather Marklein to put together brief timeline of election process. Current officers to decide whether to run again by 12/31/18. Outgoing officers attend first meeting of the new school year (in August).
Goal Setting: Betsy to start a brainstorming doc. Then we will have a nonofficial meeting to narrow down and discuss tentative budget.
Teacher Involvement with CMS-PTO. PTO lunch or breakfast with teachers and CMS-PTO. Breakfasts on Wednesdays. First event on Wed., 1/9/19. Maia and Michal to host with Julie. Arrival at 7am. Meeting starts 7:45am. Betsy to send calendar item. 120 people to feed including staff. Wear CMS-PTO tees.
How can CMS-PTO help Web? Welcome packet? Bear Wear etc. when new students come to school?
VP, COMMUNICATIONS
Please use Google Drive for all docs Should we have a CMS-PTO internal calendar, on Team Snap or similar option? Betsy Slattery to research. We received press coverage in the Los Altos Town Crier of Fall Family Night.
COTREASURERS
See attached Treasurer’s Report.
Bank balance as of 12/5/18: $98,567
Pending deposits: $1,432
Committed funds: $58,757
Available balance as of 12/5/18: $41,242
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Helen Mah needs invoices for tricycles. Jeanine Woodell just gave invoices for parking signs. Mike Cellini to get SRTS invoice from Leslie.
After discussion, motion made by Heather Marklein: If a budget item is preapproved, then one signature (instead of typical two) will suffice on the check to the payee, vs. two. Seconded by Julie Crane. Motion carries.
Need another $1,000 for domain hosting added to budget. Jackie Crane makes motion re: same. Heather Marklein seconds. Motion carries.
Please get receipts to treasurers ASAP.
PRINCIPAL’S REPORT
Mike Cellini gives overview of how funds are spent (teachers come to him, he funds if aligns with school goals and he has the money. If he doesn’t have the money in his school budget, then takes to CMS-PTO).
WEB (Where Everybody Belongs) funding request: $1,100 tees, $500 food for training days: $1,600 total. See below for additional details. Motion made to fund this request by Jackie Grapa. Seconded by Heather Marklein. Motion carries. Money for this will be spent in August.
Steering Committee for strategic plan for school district. Portrait of a Graduate input. Leslie Mains to share with us. Strategic plan for next 4P5 years. Will vote on it fall 2019. Anu Iyer is new intern at CMS. Ms. Jean Wang subbing at another school for 3 weeks; back 1/7/19.
COMMUNITY PROGRAMS
Mamta Kochar: goal is to have two speakers before calendar year ends. College funding.
Angst documentary screening for parents and students: Heather Marklein to send proposal to Mamta. Mike Cellini: coordinate with other schools on the screening, as well as the district, so it’s a success (like Race to Nowhere a while ago).
Bernie Urbina: Spring Sporting Event. Brainstorm ideas for it. Need help from entire CMS-PTO board to make it a success.
FUNDRAISING
Student Council fundraiser – need to coordinate CMS-PTO fundraiser with theirs. They are doing theirs on 1/15 at Panda Express. CMS-PTO will have Dine Out event in February at Pizza My Heart.
Box Tops competition extended to 12/14. Grades competing!
Betsy Slattery. Heard back from Disney; we have been approved for 20 Disney tickets. Valid for two years. Each is single day Park Hopper.
Need to be most assertive at beginning of the school year when asking for donations to CMS-PTO. Save some tickets to give away to attendees/donors of Back to School Night.
Raffle for parents who have donated to CMS-PTO from the beginning of school year to year-end. Do separate email blast re: raffle next week. Year-end tax letter at same time. Matching reminder at same time.
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Next meeting: January 9 at 6:30 in CMS office. NOT January 2. Meeting adjourned at 8:24pm.
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Proposals |
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Item# |
Bucket |
Requested By |
Detailed Information/ Itemized Cost |
Total Cost |
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1 |
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Mike Cellini |
$1,500.00 |
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WEB Funding Request P 100 t-shirts for WEB Leaders: $1,100 (not to exceed) P Food for training days: $500 (not to exceed) WEB Where Everybody Belongs WEB is a program that promotes growth in student attitudes, behaviors, and beliefs by facilitating a support network. This network teams 8th graders with incoming 6th graders and students new to CMS for empowering the newcomers with ownership of their new school. WEB leaders are chosen the spring prior to the current school year in a with an application process.
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Total Cost of Proposals |
$1,600.00 |
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